Jobs

AIA New York and the Center for Architecture are equal opportunity employers, encouraging diversity and welcoming applicants of all backgrounds.

PLEASE NOTE: All employees of AIANY/CFA are required to be fully vaccinated against COVID-19, as stipulated by our contracts with the Department of Education, and the Department of Youth and Community Development. Proof of vaccination will be required as a part of your onboarding paperwork.

Audio-Visual Technology Coordinator [Updated 8/5/22]

The New York Chapter of the American Institute of Architects (AIA New York) and Center for Architecture (CFA) are currently seeking a part-time Audio-Visual Technology Coordinator to join its staff. The A/V team is responsible for the setup, strike, operation, and maintenance of projection, audio, and video equipment used for a wide range of programs and events that take place at the Center for Architecture. This position works closely with AIANY and CFA Programs and Facilities staff, as well as rental clients and AIANY members to ensure that all events and meetings at the venue are executed smoothly.

This is a part-time position with variable weekly hours (20-25 hrs/wk and pays $24 per hour) and is supervised by the AV/IT Technology Manager. Center operating hours are weekdays 9am-8pm and Saturdays 11am-5pm, though work may extend outside of these hours and to Sundays.

Duties/Responsibilities:
• Interacting and responding to staff and client requests
• Preparing computers and content for use during events
• Instructing presenters on proper usage of microphones and computers
• Setting up equipment like microphones, projectors, panel tables to the specifications for each event
• Monitoring presentations and troubleshooting A/V equipment during events
• Recording events using ceiling mounted cameras and the HD camera
• Edit event footage and promotional material
• Stream and record webinars of special events
• Proper cleaning and storing equipment after each event.
• Assisting Audio-Visual Manager with various tasks such as testing/ installation of equipment and inventory
• Compress event footage and transfer to RAID units for storage and future edits

QUALIFICATIONS:
• Professional experience in A/V, technology, live events, or other related fields
• Understanding of signal flow in audio and video systems
• Basic understanding of common audio and video connectors, cables, and formats
• Expert knowledge of PowerPoint, Keynote, Adobe Acrobat and other Apple, PC, or online-based presentation programs
• Ability to work graciously under pressure; ability to handle multiple, simultaneous tasks
• Excellent customer service skills with very high-level clientele
• Ability to communicate highly technical information to clientele with little to no previous experience
• Proactive attitude
• Creative and quick problem solving with ability to troubleshoot
• Excellent communication skills
• Experience with Crestron systems preferred
• Experience mixing live sound
• Video recording experience highly preferred
• Experience using Adobe Premiere to edit and export video highly preferred
• Schedule flexibility

APPLICATION INSTRUCTIONS: To apply, please send a cover letter (no longer than 80 words) and resume in PDF format to TechnologyJobs@aiany.org please put the job title and your last name in the subject line of your email. No phone calls, please.

Director, Finance and Operations [Updated 8/5/22]

The Director of Finance and Operations is responsible for overseeing all budget and fiscal functions, policies, and procedures. The Director of Finance and Operations also oversees IT and Facilities.

Primary duties and responsibilities of the Director of Finance and Operations include:

FINANCIAL MANAGEMENT
• Lead the annual budget development process, monitor expenditures and variances, and proactively update income and expense projections;
• Chart cash flow and ensure cash flow needs and adherence to Investment Policy;
• Prepare monthly and ad hoc financial reports for the Executive Director and the Board of Directors;
• Manage annual audit process and serve as the primary liaison with audit firm;
• Oversee tax preparation and filing;
• Supervise Finance Manager to ensure timely and accurate bookkeeping, bank deposits, receivables and payables;
• Negotiate, prepare, and monitor all vendor and consultant contracts;
• Perform all balance sheet reconciliations (bank accounts, investments, prepaids, deposits, accruals, depreciation, etc.) and prepare month-end close;
• Manage and track deferred revenue;
• Oversee grant and donor receivables and coordinate tracking with membership team;
• Oversee documentation of pro bono revenue, fiscal agency and other special revenue and invoicing needs;
• Develop and implement systems, policies and procedures to ensure compliance with USG or other funding requirements;
• Manage restricted funds and USG or other funds (UN, EU, etc.) in full compliance with relevant OMB and CFR guidance, OFAC, and grant award;
• Negotiate, prepare, and manage sub-contracts and sub-grants, including training of sub- grantees in USG compliance;
• Prepare all grant budgets, 424 form series, and grant budget variance or other fiscal reports for donors;
• Exercise final review for all organizational budgets, and final review and approval for all grant budgets and fiscal reports;
• Set up and manage people and systems to ensure adherence to restricted grant budgets, including periodic updates on budget variance and preparation of budget modification documents;
• Develop and manage general ledger and fund accounting systems and procedures, coding of payroll and other expenses to various programs through monthly cost allocations;
• Serve as staff liaison to the Board Treasurer and Audit Committee; and
• Ensure all fiscal policies, procedures and documentation requirements are adequate to protect the organization.

FACILITIES AND MAINTENANCE OVERSIGHT:
• Supervise and coordinate facilities, planning, maintenance, improvement and expansions; as well as the security process;
• Manage proposals, negotiations and contracts with third parties;
• Oversee the negotiation and administer building and service contractual agreements with regard to security, maintenance and engineering, and all capital improvements;
• Responsible for ongoing review, update and testing of emergency preparedness plan;
• Ensure museum compliance with all relevant codes;
• Oversee the Facilities Team to coordinate all appropriate departments and services related to events including, but not limited to, Security, Facilities, Education, and Member Services;
• Interface with all City agencies that have jurisdiction to ensure all events comply with City regulations. Agencies can include, but are not limited to Fire Department;
• Perform other related duties as required.

OPERATIONS & IT OVERSIGHT:
• Oversee management and maintenance of all office systems and facilities; including providing oversight and supervision of the Office Manager;
• Develop and oversee document retention policies and manage disposal of records;
• Develop and oversee risk assessment and emergency planning policies and procedures;
• Oversee organizational insurance policies and ensure organization is adequately covered;
• Ensure emergency and security policies and procedures are understood and followed, including cyber-security procedures; and
• Oversee compliance with state and federal registration and reporting obligations, including state charity registrations.

EDUCATION AND EXPERIENCE:
• Creative problem-solver who can proactively build and iterate the systems we need and be equally skilled at high-level strategy and day-to-day detailed operations.
• Excellent decision-making skills to maximize the coordination and effectiveness of the position’s diverse responsibilities.
• Exceptional interpersonal and communication skills to expand and maintain long-term and supportive relationships with all internal and external parties.
• Ability to think of new and improved ways to increase the organization’s capacity and effective use of resources
• Ability to adapt and thrive in a highly fast-paced, ever-changing environment with a demonstrated flexibility to make planning changes to reflect a dynamic work setting.
• Commitment to ensuring fiscal integrity and ability to handle highly confidential information with discretion.
• Flexible, sound judgment, and ability to take initiative and work independently
• Experience at managerial level in small/medium non-profits or commercial entities or as a manager in an accounting firm.
• Bachelor’s degree in accounting required, Master’s degree or higher, or CPA is a plus
• Familiarity with a wide range of financial transactions and strong understanding of US Non-Profit GAAP Accounting
• Demonstrated knowledge and experience with preparing, reviewing, and negotiating contracts or legal documents required
• 7+ years of relevant experience preferred.

APPLICATION INSTRUCTIONS: The American Institute of Architects has retained PNP Staffing Group to conduct this search. Interested candidates should forward their resume and cover letter to Beverly Slomka, Executive Recruiter at bslomka@pnpstaffinggroup.com.

Public Information Assistant [Updated 8/5/22]

The Public Information Assistant is a part-time (approximately 12-18 hours per week) position that provides staffing support for the Center for Architecture’s front desk. The principal responsibility for this position is to welcome and provide basic information about AIA New York and the Center for Architecture to visitors and callers. In addition to staffing the front desk and directing phone calls, the Public Information Assistant conducts event check-in procedures and provides miscellaneous administrative support.

Responsibilities include but are not limited to:
• Data entry
• Greeting and directing visitors
• Providing information about programs, events, and exhibitions to visitors and callers
• Organizing and restocking exhibition materials
• Assisting with the setup of smaller meetings and events
• Conducting event check-in/on-site registration, and receiving admission payments
• Providing administrative assistance for various projects

Qualifications:
• High school diploma or equivalent. Preference for students/recent graduates studying architecture, art history, museum studies or related fields.
• A friendly, customer service focused attitude.
• Museum or gallery experience a significant plus.
• Strong computer skills, particularly with Microsoft Office Suite.

Start date: ASAP.

APPLICATION INSTRUCTIONS: To apply, please send a cover letter and resume in PDF format to jobs@aiany.org. Please put the job title and your last name in the subject line of your email. No phone calls, please.
Volunteers

AIA New York and the Center for Architecture often seek volunteers to support a wide variety of programming. Check back here for updates.

K-12 Volunteers

Volunteering at the Center for Architecture is a great way to contribute to the community, learn new skills, and have fun! We often need volunteers for the following:

Family Day Programs: Weekend public programs for children ages 5-13 and their parents.
Vacation Programs: 3-day thematic programs for children grades 3-8.
Summer Programs: 5-day thematic programs for children grades 3-12.
Reviewers: Architectural reviewers for middle school and high school students.

For more information, download the K-12 Volunteers application form below.

Apply

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