Jobs

AIA New York and the Center for Architecture are equal opportunity employers, encouraging diversity and welcoming applicants of all backgrounds.

PLEASE NOTE: All employees of AIANY/CFA are required to be fully vaccinated against COVID-19, as stipulated by our contracts with the Department of Education, and the Department of Youth and Community Development. Proof of vaccination will be required as a part of your onboarding paperwork.

[Updated 6/21/2022] Grants Manager

The Grants Manager is a key member of the Center for Architecture Development team and will support the team and Deputy Director in maintaining and expanding the Center for Architecture’s institutional giving program for contributed revenue. The Manager will be responsible for the integrity of the grants program, making sure all deadlines are met with materials reflecting quality and accuracy, in support of the organization’s various program streams. This includes prospecting, LOIs, formal proposals, and reporting.

This is a 20-25 hours per week, hybrid-flexible role, with occasional in-person work based in our Greenwich Village offices. Most full-time staff is present in our offices between 3 and 4 days per week. In-person expectations for this role are negotiable, but local candidates are preferred.

Duties include, but are not limited to:
• Produce all submissions and reports in a timely and high-quality fashion for private foundations, corporate foundations and government funding agencies, compiling program and budgetary information, drafting narratives and formulating financial information.
• Maintain existing and grow new relationships with program officers and funders, nurturing an understanding of the organization’s vision, programs and leadership profile and creating enthusiasm and confidence.
• Research new prospective donors through Foundation Center and other resources to ensure a strong continual pipeline.
• Maintain grants calendar and chart of contracted deliverables for organizational and planning purposes. Monitor and encourage progress on all supported projects, programs and initiatives.
• Maintain all municipal, state and federal accounts and data portals including DataArts, Grants Gateway, HHS Accelerator, etc.
• Maintain grants information in Salesforce database
• Prepare briefings for executive leadership in advance of pitch meetings and site visits.
• Work with finance and program staff to attain timely and accurate information.
• Develop material that reflects well on Center for Architecture operations while meeting requirements of the funding entity. Understand and respect the needs and goals of program staff and maintain quality working relationships.
• Prepare timely and effective acknowledgement letters for the Executive Director.
• Ensure appropriate donor recognition on Center for Architecture platforms including website, printed materials, exhibition title wall, public program visuals, etc. Keep abreast of cultural trends, building industry and educational policy, and appropriate K-12 learning standards for New York City.

The ideal candidate will have the following qualifications:
• Undergraduate degree or more
• At least 3-5 years experience with grant writing and reporting
• Excellent writing and verbal communication skills
• Ability to juggle multiple priority projects
• Knowledge of Word office suite, Salesforce, grant portals, and grant prospecting tools
• Foundational knowledge of and demonstrated interested in architecture, design, art history, urban planning, and/or arts and design education

Start date: Summer 2022

PLEASE NOTE: All employees of AIANY/CFA are required to be fully vaccinated against COVID-19, as stipulated by our contracts with the Department of Education, and the Department of Youth and Community Development. Proof of vaccination will be required as a part of your onboarding paperwork.

APPLICATION INSTRUCTIONS: To apply, please send a cover letter and resume in PDF format to jobs@aiany.org. Please put the job title and your last name in the subject line of your email. No phone calls, please.

[Updated 5/19/2022] Public Information Assistant

The Public Information Assistant is a part-time (approximately 12-18 hours per week) position that provides staffing support for the Center for Architecture’s front desk. The principal responsibility for this position is to welcome and provide basic information about AIA New York and the Center for Architecture to visitors and callers. In addition to staffing the front desk and directing phone calls, the Public Information Assistant conducts event check-in procedures and provides miscellaneous administrative support.

Responsibilities include but are not limited to:

• Data entry
• Greeting and directing visitors
• Providing information about programs, events, and exhibitions to visitors and callers
• Organizing and restocking exhibition materials
• Assisting with the setup of smaller meetings and events
• Conducting event check-in/on-site registration, and receiving admission payments
• Providing administrative assistance for various projects

Qualifications:

• High school diploma or equivalent. Preference for students/recent graduates studying architecture, art history, museum studies or related fields.
• A friendly, customer service focused attitude.
• Museum or gallery experience a significant plus.
• Strong computer skills, particularly with Microsoft Office Suite.

Start date: ASAP.

APPLICATION INSTRUCTIONS: To apply, please send a cover letter and resume in PDF format to jobs@aiany.org. Please put the job title and your last name in the subject line of your email. No phone calls, please.

[Updated 5/19/2022] Office Manager

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for streamlining administrative procedures, inventory control, office staff supervision, and task delegation. The Office Manager is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.

Duties/Responsibilities:

Office Operations Management:
• Field and triage general phone and email inquiries.
• Supervise part-time CFA Front Desk staff, and ensure they are completing daily tasks and special projects.
• Manage the AIANY document sales program, including completion of orders and management of inventory.
• Maintain inventory of office supplies and conduct supply ordering as necessary.
• Oversee operations of office equipment, including photocopier and postage meter, etc.

Event Logistics Coordination:
• Manage the CFA’s master calendar of space bookings.
• Work closely with the A/V Manager, Operations Manager, and Facilities Manager to ensure that staff and resources are properly planned for events.
• Support the event scheduling and logistics needs of 4 partner organizations that co-locate at the Center for Architecture.
• Schedule catering, beverage service, floor plans for internal programs and events taking place the Center.
• Manage events on-site, as needed.

Space Rental and Marketing
• Manage inquiries, sales, and billing for outside organizations wishing to rent space at the Center for Architecture.
• Ascertain space and run of show information from clients, coordinate physical set up with facilities staff, communicate and book appropriate A/V support, and be staff host for rental events.

Executive Director/Board/Senior Management Support:
• Manage the Executive Director’s calendar and daily schedule and ensure that the Executive Director and his office are prepared for meetings.
• Book travel, lodging, and meal reservations for Executive Director, senior management, and Board members as needed
• Some email and phone correspondence on behalf of the Executive Director is required, mainly in the areas of scheduling meetings, meeting follow-up tasks, and logistical inquires.
• Coordinate scheduling and prep work for AIANY and CFA Board meetings, including the dissemination of materials and information required by Board members to participate in said meetings.
• Coordinate logistics for a series of special programs (approximately 6-8 per year) initiated by the Executive Director.

Education and Experience:
• Bachelor’s Degree
• 2-3 years’ work experience in an office management or administrative role.
• Excellent computer skills, particularly with Microsoft Office and G Suite apps. Experience with Salesforce is a plus.
• A proven track record of supporting senior management and organizational leaders.
• Ability to manage multiple schedules, including predicting the needs of leaders and meeting/event attendees for various appointments.
• Solid organizational skills.
• Ability to multi-task. This means you are able to receive many incoming tasks and requests, prioritize them, and effectively complete them.
• Office Manager experience particularly within the events industry and /or a cultural institution

APPLICATION INSTRUCTIONS: To apply, please send a cover letter and resume in PDF format to jobs@aiany.org. Please put the job title and your last name in the subject line of your email. No phone calls, please.

[Updated 5/19/2022] In-Person Summer Education Program Assistant

Dates: June 27 - August 19, 2022: Summer programs in session (Center Closed Monday July 4th)
June 20 - 24: Program prep and orientation for 10-20 hours (schedule tbd)

Hours: 8:30 am – 4:30 pm, Monday - Friday with 1-hour unpaid lunch (8 AM start on Mondays)
Program hours for students are 9:00am – 4 pm. Assistant hours include 30 minutes before and after programs for prep, clean-up and coordination with staff.

Location: Center for Architecture, 536 LaGuardia Place, New York, NY 10012

Responsibilities:
The Center for Architecture’s Summer Programs are weekly architectural classes for students in grades 3-12. The Summer Assistant provides artistic and administrative support to the Center for Architecture Design Educators leading the Summer Programs. Responsibilities include:
• Assist with all activities in the classroom and on field trips
• Assist with management and supervision of the camp group
• Help with daily program prep and clean-up
• Coordinate student check-in/check-out, interface with parents
• Supervise students during lunch break outdoors at a local park with CFA staff
• Document program activities through photo, video, and written documentation of programs for web and online posting
• Coordinate with CFA staff on program implementation

Qualifications:
• B.A. in Arts Education, Museum Education, Architecture, or related fields (completed or currently pursuing)
• Substantial experience in education or youth programs
• Hands-on model building and artistic skills
• Ability to take initiative and work both independently and collaboratively
• Computer skills that include Zoom remote conferences, Microsoft Office and social media
• Strong interest in CFA’s educational programming & mission
• Professional and friendly manner
• All In-Person Summer Program staff must be fully vaccinated against COVID-19.

Compensation: $18-$20/hour depending on experience level

ment of Education, and the Department of Youth and Community Development. Proof of vaccination will be required as a part of your onboarding paperwork.

APPLICATION INSTRUCTIONS: To apply, please send a cover letter and resume in PDF format to mschmidt@centerforarchitecture.org. Please put the job title and your last name in the subject line of your email. No phone calls, please.

[Updated 5/19/2022] Online Summer Education Program Assistant

Dates: July 5 – 29, 2022

Hours: 9:15 am – 3:45 pm, Monday – Friday (45-minute unpaid lunch break from 12 – 12:45 pm). Program hours for students are 9:30am – 12pm & 1-3:30 pm. Assistant hours begin 15 minutes prior to program start times. There will also be 2-4 hours planning and practice time with lead Educators in weeks prior to programs’ start.

The Center for Architecture’s Summer Programs are weekly architectural classes for students in grades 3-12. The Summer Assistant provides artistic and administrative support to the Center for Architecture Design Educators leading the Summer Programs. Our 2022 Online Summer Programs include a hands-on drawing class and digital design programs using the 3D computer design software SketchUp for middle and high school students.

Responsibilities include:
• Assist with all activities in the virtual classroom
• Collaborate with the lead Educator to ensure students are successfully engaged in program activities
• Manage Zoom meeting technology: set up breakout rooms, manage chat and participants, troubleshoot students’ log-in issues, etc.
• Assist with management and supervision of online student group
• Document program activities through screen shots, video recordings
• Coordinate with CFA staff on program implementation

Qualifications:
• B.A. in Arts Education, Museum Education, Architecture, or related fields (completed or currently pursuing); experience with SketchUp preferred.
• Online and/or in-person art or design teaching experience with various age groups.
• Background or experience in architecture or other design fields.
• Fluency with Zoom technology
• Suitable virtual program set-up: consistent wide-bandwidth Wi-Fi; quiet, well-lit space free of disruptions; computer with camera/video capabilities
• Strong interest in CFA’s educational programming & mission
• Professional and friendly manner

Compensation: $15-$17/hour depending on experience level

APPLICATION INSTRUCTIONS: To apply, please send a cover letter and resume in PDF format to mschmidt@centerforarchitecture.org. Please put the job title and your last name in the subject line of your email. No phone calls, please.
Volunteers

AIA New York and the Center for Architecture often seek volunteers to support a wide variety of programming. Check back here for updates.

K-12 Volunteers

Volunteering at the Center for Architecture is a great way to contribute to the community, learn new skills, and have fun! We often need volunteers for the following:

Family Day Programs: Weekend public programs for children ages 5-13 and their parents.
Vacation Programs: 3-day thematic programs for children grades 3-8.
Summer Programs: 5-day thematic programs for children grades 3-12.
Reviewers: Architectural reviewers for middle school and high school students.

For more information, download the K-12 Volunteers application form below.

Apply

BROWSER UPGRADE RECOMMENDED

Our website has detected that you are using a browser that will prevent you from accessing certain features. An upgrade is recommended to experience. Use the links below to upgrade your exisiting browser.