[Last updated November 26, 2018]
The AIA New York (https://aiany.org), Center for Architecture (https://centerforarchitecture.org), and Calendar (https://calendar.aiany.org) websites are controlled and operated in whole or in part by AIA New York and Center for Architecture from its offices within the United States. AIA New York and Center for Architecture make no representation that these materials are appropriate or available for use outside the territory of the US. Users outside of the US who access the AIA New York and Center for Architecture website do so at their own risk and are responsible for compliance with applicable local laws. AIA New York and Center for Architecture reserve the right in its sole discretion to refuse or terminate access to its website at any time.
The AIA New York and Center for Architecture website is owned by AIA New York and Center for Architecture, which owns (or licenses) all the wallpaper, characters, artwork, icons, graphics, music, text, and other content on the site, unless otherwise indicated (“Content”), and all HTML, CGI, and other code and scripts in any format used to implement the site (“Code”). You may not copy, modify, upload, download, transmit, (re)publish, or otherwise distribute any Code or Content from these sites except as expressly permitted by these rules and the instructions for each section of any portion of the website.
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AIANY and Center for Architecture Trademarks
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If you do not agree to these terms, please discontinue use of the AIA New York and Center for Architecture website.
User Generated Content Terms and Conditions
The following terms apply to areas of the AIA New York and Center for Architecture website that allow third party users to post content (“User Generated Content”), including, without limitation, in Committee web pages (“Committees”) and WordPress-generated Contact forms. You agree that your registration for, access to, and participation in any User Provided Content is subject to these terms, and applicable law.
If users upload images to the website, users should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
AIA New York and Center for Architecture does not prescreen User Generated Content. AIA New York and Center for Architecture retains the rights, but not the responsibility, to edit or remove any User Generated Content and/or terminate your account for any reason in its sole discretion.
Do not post any content that violates any applicable local, state, national, or international law. Do not post any content, or take any action, that is designed to interrupt, destroy or limit the functionality of any computer software or hardware or telecommunications equipment, or to interfere with or disrupt the website or services connected to the website.
Your User Generated Content is not confidential or proprietary. You grant to the AIA New York and Center for Architecture a non-exclusive, non-revocable, worldwide, perpetual right to use your User Generated Content in any manner or media now or later known without limitation including but not limited to the right to sublicense and assign and commercialize without any compensation due to you.
Ownership. You are responsible for ensuring that any User Generated Content that you post does not, and will not violate third party rights of any kind. You warrant and represent that you own or control all rights, or have obtained the necessary permissions from the owner of such rights, in any User Generated Content that you post to any Committee.
General Use. You acknowledge and agree that AIA New York and Center for Architecture do not have any obligation to review User Generated Content, that AIA New York and Center for Architecture are not in any manner responsible for User Generated Content, that AIA New York and Center for Architecture do not guarantee the accuracy, integrity or quality of User Generated Content, and that AIA New York and Center for Architecture cannot ensure that harmful, inaccurate, deceptive, offensive, threatening, defamatory, unlawful or otherwise objectionable User Generated Content will not appear on the website. You also acknowledge that by providing you with the ability to access, view and/or post User Generated Content on the website, AIA New York and Center for Architecture are merely acting as a passive conduit for such distribution and are not undertaking any obligation or liability relating to any User Generated Content or activities of users on the website.
Users agree to use the AIA New York and Center for Architecture website user-generated content functions only to send and receive messages and material that are proper and related to the particular Committee. You represent and warrant also that the content you supply does not violate these terms, and that you will indemnify and hold AIA New York and Center for Architecture harmless for any and all claims resulting from content you supply.
Digital Millennium Copyright Act
If you are a copyright owner or an agent thereof and believe that any User submission or other content infringes upon your copyrights, you may submit a notification pursuant to the Digital Millennium Copyright Act (“DMCA”) by providing our Copyright Agent with the following information in writing (see 17 U.S.C 512(c)(3) for further detail):
AIA New York and Center for Architecture’s designated Copyright Agent to receive notifications of claimed infringement is: Meghan Edwards, email: email@example.com. For clarity, only DMCA notices should go to the Copyright Agent. You acknowledge that if you fail to comply with all of the requirements of this Section 5(D), your DMCA notice may not be valid.
Counter-Notice. If you believe that your User Submission that was removed (or to which access was disabled) is not infringing, or that you have the authorization from the copyright owner, the copyright owner’s agent, or pursuant to the law, to post and use the content in your User Submission, you may send a counter-notice containing the following information to the Copyright Agent:
If a counter-notice is received by the Copyright Agent, AIA New York and Center for Architecture may send a copy of the counter-notice to the original complaining party informing that person that it may replace the removed content or cease disabling it in 10 business days. Unless the copyright owner files an action seeking a court order against the content provider, member or user, the removed content may be replaced, or access to it restored, in 10 to 14 business days or more after receipt of the counter-notice, at AIA New York and Center for Architecture’s sole discretion.
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This agreement shall be governed by and construed in accordance with the laws of the State of New York without giving effect to any principles of conflicts of law. Those who choose to access these sites from other locations do so on their own initiative and are responsible for compliance with local laws, if and to the extent local laws are applicable.
The United States controls the export of any software downloadable from this website. No software or any other materials associated with the AIA New York and Center for Architecture website may be downloaded or otherwise exported or re-exported to countries or persons prohibited under export control laws, including but not limited to countries against which the United States has embargoed goods, or to anyone on the U.S. Treasury Department list of Specially Designated Nationals and Blocked Persons or the U.S. Commerce Department’s Table of Deny Orders. You are responsible for compliance with the laws of your local jurisdiction regarding the import, export, or re-export of any such materials. By using and/or downloading any such materials from the AIA New York and Center for Architecture website, you represent and warrant that you are no located in, under the control of, or a national or resident of any such country to which such import, export, or re-export is prohibited or are not a person or entity to which such export is prohibited.
If any provision of this agreement shall be unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from this agreement and shall not affect the validity and enforceability of any remaining provisions.
It is important to AIA New York and Center for Architecture that its data collection methods and use are transparent to its members, customers, and visitors to all AIA New York and Center for Architecture Web properties. If there are additional questions please contact AIA New York and Center for Architecture using contact information at aiany.org/contact.
Data Collection Overview
AIA New York and Center for Architecture maintains a centralized database that houses data about all of its members, past members, prospect members, product customers, and companies within the built community. All AIA New York and Center for Architecture users of the centralized database system are required to adhere to the rules outlined in this policy.
AIANY.org, Centerforarchitecture.org, and Calendar.aiany.org are AIA New York and Center for Architecture’s websites and our primary venue for providing information to our members and the public. They are designed to be the go-to resource and facilitator helping New York City members and others connect and obtain information about architecture and architects.
Member and customer privacy is important to AIA New York and Center for Architecture and this policy is to inform AIA New York and Center for Architecture members and customers how their data is used and to provide direction for opting out of the online services and communications (electronic and paper) offered to members and customers from AIA New York and Center for Architecture. The services are outlined in detail in the “How Your Information Is Used” section of this document.
AIA New York and Center for Architecture do not use illegal misleading methods to mine public data. All data is obtained through normal business practices including but not limited to membership applications, online purchases, event registrations, purchased state licensing board lists, and trade shows. AIA New York member data is occasionally shared with its partners and is rented to external vendors for bulk mail solicitations only.
This document can be found online in global footer of the Web Site and as a referenced link during the online member and customer registration process.
What Data AIA New York and Center for Architecture Collect
Members and Customers can register with AIA New York and Center for Architecture online or by completing a paper form. Registration is required to obtain any product or service (tangible or virtual) offered by the AIA. Some products and services also require AIA New York membership. In all cases registration requires that a valid mailing address be submitted to appropriately fulfill a product or service request. Online registration requires a valid email be provided because an online profile is created during the registration process. The below describes the information we collect from you. In this Privacy Statement, we refer to this as your “Personal Information”.
|Information Category||Use Description|
|-Your name, title, business/company
-Email address and/or mailing address
-Password that you provide when you create an account
-Mobile or other phone number that you provide
-Shipping or transactional information
|Credit Card/Payment Information
|-Payment information such as your credit card number and your billing and shipping addresses when you purchase something from AIA New York and Center for Architecture
– AIA New York and Center for Architecture do not store credit card information after the transaction is complete however, it does maintain a reference number provided by its credit card gateway, PayPal.
-AIA New York and Center for Architecture follow Payment Card Industry (PCI) standards for all online and paper sales and this practice is accepted by PCI.
|-We collect the information you provide when you voluntarily create a user profile
-Additional personal details that you provide in your profile (for example, image, name, age, location)
|User Provided Content
|-Information you provide about yourself when you voluntarily contribute to Contact forms, or participate in certain services|
|Additional User Information
|-Information that you provide to us when you answer email surveys or online questionnaires offered through AIA New York and the Center for Architecture (for example, race, age, sex, birth date, architectural license number, education, and employment status as a part of our diversity and inclusion initiatives and commitment). This information is for internal use only and is not required by a registrant at any time. It is not shared with any outside vendors, partners, or online services.|
|Prospect lists purchased by State and Local components are obtained directly from the State Licensing Board for registered Architects. Information provided to AIA New York and Center for Architecture includes name, address, and license number for registered architects only.|
How Your Personal Information is Used
AIA New York and Center for Architecture communicate to members and customers electronically and through bulk mail advertisements. All electronic communications adhere to the CAN SPAM Act.
AIA New York and Center for Architecture also has several external databases that require use of its single sign-on technology including but not limited online directories that may or may not require AIA New York membership for use. AIA New York and Center for Architecture only shares login and address information with outside systems. In addition, all updates to the data are made in AIA New York and Center for Architecture centralized system. No other demographical information is shared with external systems. In addition, owners of any third-party system used by AIA New York and Center for Architecture do not have the permission of AIA New York and Center for Architecture to use AIA New York and Center for Architecture data for data mining and solicitations.
Your data is used according to your relationship to AIA New York and Center for Architecture. A description of the different relationship types is below.
Nonmember Customer Data –
Nonmember customer data obtained through online or storefront (paper) registration and sales is for internal AIA New York and Center for Architecture purposes only and is not shared or sold to vendors for bulk mail solicitations. It is used to solicit feedback on the product or service purchased and to inform customer of new events, products and services available for sale. It is also used for market research within the National Component. During event registration, we collect your email address to inform you of future related events that may be of interest to you. Users can unsubscribe at any time by following the “unsubscribe” link in the email footer.
Member Data –
Member data is obtained through AIA New York’s online registration or through paper applications submitted for membership. Member names and addresses can be sold to vendors for bulk mail solicitations. AIA New York does not sell email addresses, telephone numbers, and additional demographic information. During event registration, we collect your email address to inform you of future related events that may be of interest to you. Users can unsubscribe at any time by following the “unsubscribe” link in the email footer.
AIA New York has several advantage partners who have access to membership lists for promotional mailings. Email addresses, telephone numbers, and other demographic data are not made available to our advantage partners.
There are several external databases in addition to the centralized database management system that provide services for our members to use as a part of their AIA New York membership. A description of the systems and the data that is shared with each system is below
AIA New York Member Directory only lists member names and firm affiliation, as well as the member’s firm web site on record. No contact information is shared with other members and access to the control system requires a username and password.
Salesforce is AIA New York and the Center for Architecture’s centralized member and customer database system. It is used to maintain all member and customer demographics and purchase information. All users of the centralized system are employed (volunteer and paid staff) by AIA New York or the Center for Architecture and have permission to use the database for AIA New York or the Center for Architecture business only. All users can request to see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
Data Collection by Site Search 360
- User’s search query – Why? Search queries provide the core of search analytics. When you know what your users look for, you can adjust your search settings and your site content to help them find what they need. This information is aggregated in the Site Search 360 Control Panel and Google Analytics (when we choose to integrate it) and is not personally identifiable. It is stored until we delete our account with Site Search 360.
- User’s IP address – Why? To ignore logging from certain users and to prevent spam and abuse techniques (eg. blacklisting an IP address used for a malicious attack. It is stored for 14 days for blocked IPs.
- __cfduid cookie – Why? It is a strictly necessary cookie for Cloudflare’s ( Site Search 360’s CDN) security features and cannot be turned off. It does not store any personally identifiable information. It is exempt from GDPR Cookie Consent as it is required for the “user‑centric security”. It is stored for 1 year.
- ss360LastQuery cookie – Why? To store the last-entered query so that when the user navigates back to the search result page, the correct results are shown. This cookie is also exempt from GDPR Cookie Consent as it falls under “user-input” category. It is stored for 24 hours.
All communication between the website user and Site Search 360’s server is encrypted and secured via SSL (Secure Sockets Layer).
Data Collection by Third-Party Ad Networks
AIA New York and the Center for Architecture use a third-party, Naylor, to serve ads on their Sites. For contextually based ads, Naylor doesn’t collect personal information on ad traffic (only impressions and clicks) and uses Google Analytics to track traffic on its own site using IP anonymity.
Users in the United States may opt out of many third-party ad networks. For example, you may go to the Digital Advertising Alliance (“DAA”) Consumer Choice Page for information about opting out of interest-based advertising and their choices regarding having information used by DAA companies. You may also go to the Network Advertising Initiative (“NAI”) Consumer Opt-Out Page for information about opting out of interest-based advertising and their choices regarding having information used by NAI members.
Opting out from one or more companies listed on the DAA Consumer Choice Page or the NAI Consumer Opt-Out Page will opt you out from those companies’ delivery of interest-based content or ads to you, but it does not mean you will no longer receive any advertising through our Site or on other websites. You may continue to receive advertisements, for example, based on the particular website that you are viewing (i.e., contextually based ads). Also, if your browsers are configured to reject cookies when you opt out on the DAA or NAI websites, your opt-out may not be effective. Additional information is available on the DAA’s website at www.aboutads.info or the NAI’s website at www.networkadvertising.org.
Online Behavioral Advertising and How You Can Opt-Out
We may work with third-party advertising companies who may utilize cookies and web beacons, and data collected on our services, to customize advertisements to you on our services, as well as on other websites or mobile applications in their networks beyond our services. Among other things, these customized advertisements may advertise our products and services and third-party products and services on websites or mobile applications not affiliated with us. Some of these ads are online behavioral advertising—which serve advertisements that are more likely to be of interest to you using non-personal behavioral information. Such ads may contain cookies that allow monitoring of websites and mobile applications (including our own services) and your response to such advertisements. Cookies or web beacons placed by these companies do not collect personal information, and the third-party advertising companies do not have access to or use your name, address, e-mail address, telephone number or other personal information; they may however, anonymously track your usage across our services and other websites or mobile applications in their networks. We limit companies that place our ads from using information for any purpose other than to assist us in our advertising efforts.
For more information about these third-party advertising companies’ privacy policies, visit the Network Advertising Initiative’s website at http://www.networkadvertising.org. If you prefer to not receive targeted advertising, you can opt-out of network advertising programs that use your information. To do so, please visit: the Network Advertising Initiative’s opt-out page.
Embedded Content from Other Websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Data Retention Practices
Account Information – We will retain the Personal Information you provide while creating your account until such time as you ask us to remove it.
Credit Card/Payment Information – We may retain Personal Information in connection with previous transactions or activity at AIA New York and Center for Architecture.
Usage Information – In some cases we choose to retain usage information (for example, visits to sites) in a depersonalized or aggregated form. Once aggregated, this information ceases to be personal and will not be subject to user deletion requests.
Commitment to Data Security
To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, AIA New York and Center for Architecture has implemented the appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online and by paper.
The portions of our Web site requiring login or data entry by Web users are protected by SSL. All paper applications are scanned and maintained in a secure server environment. All paper applications are shredded and disposed of within 10 days.
Accessing and Updating Your Information
All records in our database are accessible by their individual or company owner. To access your information to modify it or to opt out of any of AIA New York and Center for Architecture’s communications call or email us at firstname.lastname@example.org or 212-683-0023.
Use of Your Likeness or Image
Registration for AIA New York and Center for Architecture events constitutes your agreement to the use of you and your guest(s) image or voice in event-related digital and print reproductions (photo/video/etc). For special requests or if you do NOT agree, please email email@example.com.
AIA New York and Center for Architecture gives Users the ability to opt-out of receiving future communications. To opt-out of email communications, follow the “unsubscribe” links included at the bottom of email communications.
We collect information that is sent to us automatically by your web browser and we may use this information to generate aggregate statistics about visitors to our Site, including, without limitation:
- IP addresses
- Domain names
- Browser type and plug-in details
- Device type (e.g., desktop, laptop, tablet, phone, etc.)
- Operating system
- Local time zone
- Information about your visit, including pages you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page; and location information.
We may use Non-Personal Data for various business purposes such as providing customer service, fraud prevention, market research, and improving our Site. Please check your web browser if you want to learn what information your browser sends or how to change your settings. This information is used for internal purposes by technical support staff to provide better services to the public and may also be provided to others, but again, the statistics contain no personal information and cannot be used to gather such information.
Our Web sites are not set up to track, collect or distribute personal information not entered by visitors. A cookie is a small amount of data that is sent to your browser from a Web server and stored on your computer’s hard drive. AIA New York and Center for Architecture uses non-identifying cookies to provide easier site navigation and access to forms. Cookies used by AIA New York and Center for Architecture are session based and therefore only last for the duration of the user’s session. Cookies created by AIA New York and Center for Architecture are stored on AIA New York and Center for Architecture server and not on user’s browser. The cookie is used to keep user ID generated by the server after user sign in to the system. You can still use AIA New York and Center for Architecture sites if your browser is set to reject cookies. Our cookies do not generate personal data, do not read personal data from your machine and are never tied to anything that could be used to identify you.
External Links Disclaimer
AIA New York and Center for Architecture provide links from our Web pages to external Web sites because they provide information that may interest our customers. This is provided as a convenience only. External links do not constitute an endorsement by AIA New York and Center for Architecture of the opinions, products, or services presented on the external site, or of any sites linked to it. AIA New York and Center for Architecture are not responsible for the legality or accuracy of information on externally linked sites, or for any costs incurred while using externally linked sites.
External links are intended to support AIA New York and Center for Architecture’s mission. They are not intended to support private or commercial organizations or businesses. Links to .org, .gov, .edu, .mil or other non-profit sites that share architectural interests inherent to AIA New York and Center for Architecture’s mission are encouraged because of their general non-commercial, public-interest nature. Links to .com, .net, and other commercial domains are acceptable if supportive of customers’ needs and relevant to AIA New York and Center for Architecture’s mission. Links to external web sites may be removed if the Web sites lobby or solicit AIA New York and Center for Architecture organization on positions of fiscal or political nature, or if they receive funds or revenue for volume of traffic delivered from AIA New York and Center for Architecture to the external site where the site is not an official partner of AIA New York and Center for Architecture.
AIA New York and Center for Architecture reserve the right to review links and add or remove links at any time for any reason consistent with AIA New York and Center for Architecture Policy and Guidance.
When you link to an outside website, including the social networking sites, you are leaving the AIA New York and Center for Architecture Web sites and AIA New York and Center for Architecture’s information management policies no longer apply. AIA New York and Center for Architecture encourage you to read the privacy statement of each and every website that you visit before you provide any personal information.
Social Networking Sites and Applications
We use virus protection software on our computer systems and regularly update the software. This is a computer security measure that, in addition to maintaining our computer systems, also ensures that all files that we develop and/or post on our web servers are virus-free. When you request a file for download from our site, it is possible, though unlikely, that the data may contract a virus and become corrupted before it reaches your computer. AIA New York and Center for Architecture are not responsible for files that may become corrupted as the data travels the Internet.
For site security purposes and to ensure that this service remains available to all users, AIA New York and Center for Architecture computer systems employ software programs to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage. Anyone using this system expressly consents to such monitoring and is advised that if such monitoring reveals evidence of possible abuse or criminal activity, such evidence may be provided to appropriate law enforcement officials. Unauthorized attempts to upload or change information on this server are strictly prohibited and may be punishable by law, including the Computer Fraud and Abuse Act of 1986 and the National Information Infrastructure Protection Act of 1996.
European User Rights
This section applies only to any Personal Information collected by from EU residents protected by the General Data Protection Regulation (GDPR).
You have the right to withdraw your consent for processing of your Personal Information at any time. Your withdrawal of consent will not be retroactive; it will not affect the lawfulness of processing your Personal Information before you withdrew your consent.
We may also process your Personal Information on the basis of contractual necessity to execute a contract we have with you. For example, we process your credit card details when you provide them in order to use our services.
We may also process your Personal Information on the basis of our legitimate interests, including in providing and improving our services. For example, AIA New York and Center for Architecture have a legitimate interest in understanding your login history so we can assess your interaction with our services. We also use your Personal Information to pursue your and our legitimate interests in ensuring that our services are secure. Where we rely on legitimate interests to process your Personal Information, you have the right to object to such processing (meaning that you can ask us to stop).
You have the right to request access to, correction of, and removal of (where possible) any Personal Information we hold about you as well as related information, with whom the Personal Information has been shared, where possible, the period for which the Personal Information will be stored, the source of the Personal Information, and the existence of any automated decision making.
HOW TO CONTACT US
AIA New York and Center for Architecture office hours are from 9:00 a.m. to 5:30 p.m. ET, Monday through Friday (except national holidays). You may contact us any time and we will respond to your query.
AIA New York | Center for Architecture
536 LaGuardia Place
New York, NY 10012
To protect your privacy and security, we will also take reasonable steps to verify your identity before granting access or making corrections.
AIA New York and Center for Architecture staff use return email addresses to answer the email we receive. Please do not send us sensitive information, such as your credit card or social security numbers, via email. It is possible that during transmission of your email this information may be intercepted by a third party. We cannot guarantee its safety while in transit. If you choose to contact AIA New York and Center for Architecture staff using an email address, a discussion forum, text message or other electronic communication method, or if you choose to complete an online form provided on AIA New York and Center for Architecture Web sites you may be asked to provide your name, email address or other personal information.
The purpose of collecting this information is to allow staff to respond to your enquiry or to evaluate individual web services. Only authorized staff will have access to the information provided and the information will only be used for the purpose it was intended.
AIA New York and Center for Architecture Web Properties
AIA New York: https://www.aiany.org
Center for Architecture: https://www.centerforarchitecture.org/
Zero Waste Design Guidelines: http://www.zerowastedesign.org/